Executive Assistant
Monterrey, Nuevo Leon, Mexico
Objective
Provide support to the Plant Manager in managing and optimizing schedules, expense control, consolidation and validation of reports/presentations, as well as coordinating activities and following up on key tasks to ensure daily operations are aligned with defined strategy and objectives.
Main Responsibilities
- Schedule meetings and manage the Plant Manager’s calendar.
- Track assignments and agreements resulting from meetings attended by the Plant Manager.
- Consolidate information for ORM presentations and monthly communications.
- Prepare and deliver the Plant Scorecard report.
- Generate Operations Dashboard reports and send weekly Action Plan updates (validate indicators with relevant areas).
- Process invoices and follow up on supplier payments.
- Create purchase orders for office supplies or materials for coffee breaks during visits.
- Manage collection and transportation of mail, materials, or personnel between sites, optimizing costs.
- Support 5S audits in administrative areas.
- Assist in coordinating and monitoring administrative aspects of projects and initiatives, ensuring proper documentation and logistics.
- Facilitate communication and coordination between executive areas and the Plant Manager, aligning priorities and information flow.
- Prepare documentation, presentations, and reports aligned with organizational messaging.
- Coordinate daily operational agenda activities, visits, and follow up on administrative tasks.
Position Requirements
- Bachelor’s degree in business administration or related fields.
- Technical Competences: Proficiency in MS Office, SharePoint, SRM, CONCUR, Zoom.
- Skills: Strong organizational and time management skills, experience with supplier payments, quotations, event logistics, travel itineraries (cost optimization), customer service, effective communication and presentation skills.
- Experience: Executive Assistant: 2 years (required).
- Languages: Intermediate to advanced English proficiency.
- Soft Competences: Effective communication, organization, attention to detail, teamwork.
At Nemak, Diversity, Equity and Inclusion (D&I) play a fundamental role in everything we do and are the underlying platform on which our culture is built. We foster a culture that is safe, respectful, fair and inclusive for all of our employees and job applicants. Our value proposition relies on innovation and cross-cultural teamwork, which is only possible when we strive for belonging and commitment to Diversity, Equity and Inclusion. We understand the impact equality and of varied perspectives that welcome better ideas to solve complex problems for improvement and transformation.
We are proud to have bias-free conditions of employment, including recruiting, hiring, placement, and promotions, and we welcome all our employees and job applicants. We strongly prohibit any form of workplace harassment or discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
Objective
Provide support to the Plant Manager in managing and optimizing schedules, expense control, consolidation and validation of reports/presentations, as well as coordinating activities and following up on key tasks to ensure daily operations are aligned with defined strategy and objectives.
Main Responsibilities
- Schedule meetings and manage the Plant Manager’s calendar.
- Track assignments and agreements resulting from meetings attended by the Plant Manager.
- Consolidate information for ORM presentations and monthly communications.
- Prepare and deliver the Plant Scorecard report.
- Generate Operations Dashboard reports and send weekly Action Plan updates (validate indicators with relevant areas).
- Process invoices and follow up on supplier payments.
- Create purchase orders for office supplies or materials for coffee breaks during visits.
- Manage collection and transportation of mail, materials, or personnel between sites, optimizing costs.
- Support 5S audits in administrative areas.
- Assist in coordinating and monitoring administrative aspects of projects and initiatives, ensuring proper documentation and logistics.
- Facilitate communication and coordination between executive areas and the Plant Manager, aligning priorities and information flow.
- Prepare documentation, presentations, and reports aligned with organizational messaging.
- Coordinate daily operational agenda activities, visits, and follow up on administrative tasks.
Position Requirements
- Bachelor’s degree in business administration or related fields.
- Technical Competences: Proficiency in MS Office, SharePoint, SRM, CONCUR, Zoom.
- Skills: Strong organizational and time management skills, experience with supplier payments, quotations, event logistics, travel itineraries (cost optimization), customer service, effective communication and presentation skills.
- Experience: Executive Assistant: 2 years (required).
- Languages: Intermediate to advanced English proficiency.
- Soft Competences: Effective communication, organization, attention to detail, teamwork.
At Nemak, Diversity, Equity and Inclusion (D&I) play a fundamental role in everything we do and are the underlying platform on which our culture is built. We foster a culture that is safe, respectful, fair and inclusive for all of our employees and job applicants. Our value proposition relies on innovation and cross-cultural teamwork, which is only possible when we strive for belonging and commitment to Diversity, Equity and Inclusion. We understand the impact equality and of varied perspectives that welcome better ideas to solve complex problems for improvement and transformation.
We are proud to have bias-free conditions of employment, including recruiting, hiring, placement, and promotions, and we welcome all our employees and job applicants. We strongly prohibit any form of workplace harassment or discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.